One of the primary resources that remote employees need is access to all their job files everywhere. Many small businesses are turning to cloud storage to fulfill this need. However, some companies are still not sure how to use cloud storage or choose from.
What is cloud storage for small businesses?
Cloud storage sounds complex to you. People frequently use the word and seldom describe it.
Cloud storage is a service that stores data, spreadsheets, images, and other files safely. You can also set up your Desktop, Mac, Phone, or internet browser anywhere-access to these files.
Before introducing cloud storage, many employees stored files and data on their computer's hard drive, flash drives, or corporate server. Cloud storage provides many advantages over local storage in today's wired environment. For example, you can store, view, edit, and share your files from any computer, anywhere, and protect your files from accidental loss and online threats. And this is only the beginning of the list.
How do employees use cloud storage?
- Cloud computing systems are easy to access and are also incorporated into applications that workers use on a regular basis. Cloud computing is used to store:
- Store and access your files. Storing data in the cloud is as safe and seamless as storing files on your PC. Employees use the cloud to keep data safe and stable. Cloud storage often prevents files from being stored on desktops and hard drives. With features like version history, team members can also restore a previous version of the file if they unintentionally delete or change it.
- Share your files. Cloud storage services allow team members to share files with other employees or customers. File sharing empowers teams to exchange access to files via email instead of sending the file itself. In particular, companies don't need to think about the size of a file blocking the email. Plus, with password-protected connections, teams can ensure that confidential files land in the right hands.
- Organize files, please. Cloud storage services are also very user-friendly. Team members may set up folders inside folders to organize files. Search bars allow employees to find the files in a flash. Built-in AI is now recommending files to workers based on what they and their colleagues have been working on lately. Teams can also set up group directories so that each team member can view and access critical documents.
- Collaborate with the files. Employees can edit and comment on documents, spreadsheets, and other files in real-time. No more multiple copies of the text are sent back and forth. For a cloud storage system, there is a single document and a single source of facts. Besides, file owners can monitor changes and delete any unnecessary changes.
-Back up your files. Once workers put files in cloud storage, they can rest comfortably knowing they're backed up.
-Secure your files. Cloud storage services provide a range of file security features, such as file encryption, suspicious activity tracking, malware detection, virus scanning, and password-protected sharing. Working together, these features defend your files from cyber threats.
Why is cloud storage a must-have for small businesses?
Small business cloud storage is essential for efficiency and file protection. Here are some of the advantages:
- Allows remote work. Seventy percent of the world's citizens operate remotely at least once a week. Most of these people are working for small companies. Small business cloud storage lets teams store, view, exchange, and work on files wherever they are.
- Productivity. Small companies have little time to waste. Cloud storage is secure, and it's still up. It doesn't shut down for updates as on-site servers could be. Collaboration features are required for remote teams. Editing together in real-time helps team members to function as if they were in the same room, even though they were states apart.
- Efficient expense. Cloud storage usually has a fixed monthly fee of $5-$15 per employee. Compare this with the cost of buying, licensing, hosting, updating, and managing a server. And don't forget you're going to have to protect the server from hackers and malware attacks.
- Security. Fifty-eight percent of cyber attacks threaten small companies. Cloud computing services are a solution. Most of them have stringent security measures to deter bad actors. This includes file encryption, intrusion detection, and two-factor authentication. Top storage platforms also provide detection and recovery of ransomware. Cloud storage offers more peace of mind than desktop storage or local server storage.
- Protection. Although cloud storage is not the right backup solution for all of your systems. It does a terrific job of backing up and preserving all the files that you keep in it.